Why Bother ?
Contract of Employment
As well as being common sense, it is a legal requirement to record the main terms of an employment contract in writing. You need to provide employees and workers with a written statement of employment particulars by their first day of work. This should set out key terms of employment, such as pay, hours, holiday, place of work and notice. Any changes made to the information provided in the written statement, such as an agreed reduction in hours, must be confirmed to the individual in writing within one month of the change.
The employer will be ordered to pay the employee two weeks’ pay (subject to the statutory cap on a week’s pay) or, if it is just and equitable in the circumstances, a higher amount of four weeks’ pay (subject to the statutory cap). If there are exceptional circumstances where it would be unjust and inequitable to make an award against the employer, none will be made.
If you don’t do this, the employee can make a claim at an employment tribunal where compensation of 2 or 4 week’s pay may be awarded;
Company up to date Policies, Procedures & Staff Handbook
Why is it important to implement these documents and keep them up to date?
Policies provide a positive framework and structure for a business. Policies are important in a workplace as it helps reinforce and clarify the standards expected of employees and help employers manage staff more effectively as it defines what is acceptable and unacceptable in the workplace.
- They set Expectations – Policies and procedures allow an employer to commit to writing the company’s values and mission. They also set standards of behaviour, conduct and performance for employees;
- Keep management accountable – This provides guidance to managers for how they are to conduct themselves and the standards they will be held to, but also provides transparency to the rest of the workforce as they can see the standards expected of their leaders and what they can in turn expect from their managers;
- Ensure compliance with the law – Policies and procedures that are regularly reviewed and updated will assist a company in meeting its obligations at law;
- Let employees know where to turn for help – Finally, policies and procedures let employees know where they can turn to for help. All policies should have a point of contact for queries relating to that policy so employees know who they can contact with questions.